Seeking Funds for an Event or Activity

Any organization completing an Event Fund Request must be a Recognized Student Organization (RSO). The Association of Students of the University of Nebraska Student Government (ASUN) requires an organization to have at least five (5) members (current UNL students), a president, a treasurer, and a UNL faculty/staff member to serve as an advisor. All Recognized Student Organizations must maintain a current account in the Student Organization Financial Services (SOFS) Office and be in "Total Compliance" Status. If you are seeking funding for an event or activity, START by completing the on-line Event Planning and Registration (EPR) process.

There are three forms that must be completed: Event Information Form, Event Budget Form, and Event Evaluation Form. Each form is set up with unprotected cells where requested information must be entered.

Instructions for Event Forms

Event Information Form: This form asks for event information including the description and purpose of the organization; description and purpose of event; specifics of the event (time, location, etc.); fundraising efforts; and includes an event evaluation for a similar past event.

Event Budget Form: This form along with the Event Information Form is required for funding consideration. The Event Budget consists of different expense categories and each category consists of four columns of drop-down lists for use when indicating expenses. After selecting the appropriate expense item from the drop-down list, enter the dollar amount directly under the item. If an unwanted item is selected from the drop-down list right click and select Clear Contents and the cell is cleared and ready for a different item. The Estimated Expenses column at the far right automatically adds the items.

When completing this form, indicate the primary expense items (those items costing the most) in each column. If additional expense items remain for a specific category, add the remaining items together, select "Other" in the fourth drop-down list and enter the total amount directly below it and continue as needed. All anticipated income sources must be entered in the Event Budget and completed manually. The cell containing the Income Total adds automatically.

Event Evaluation Form: This form asks for post event information and must be filed with the appropriate funding source within four weeks following the event or activity in order to be eligible for future funding.

After completing these items (and any others required by the funding source), submit your package to the appropriate office (either via email or in person). Your organization advisor will need to sign the form or send an email from their own Lotus Notes email address to the designated staff member to indicate approval of the event or activity and funding request.